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Thursday, July 30, 2020

Soliciting inputs/observations/comments for amendment of RRs 2018 of IP&TAFS Gr “B” –reg.


Odisha Circle, Cuttack-753004

Office of the Director of Accounts(Postal), Daklekha Bhawan, Mahanadi Vihar, Cuttack-753004.

 Ref. No AIPAEA/CK/ 18/2020         Date : 30/07/2020


        The Director of Accounts (Postal)

        Cuttack: 753 004


Sub: Soliciting inputs/observations/comments for amendment of RRs 2018 of  IP&TAFS Gr “B” –reg.


Ref : Postal Dte (PA-Wing), F. No. 301(1)/2012/PA-Admn III/5052  to  5140 dtd 27/07/2020

Respected Sir,

Kindly refer to the letter under reference, wherein it is requested to provide your valuable inputs and suggestions for changes in RRs 2018, ground for change, prospects of the cadre after change etc. In this connection I would like to draw your kind attention about the following points which may kindly considered while submitting your views to the Postal Directorate.



It is to bring to your notice that, initially the steering Committee constituted by Member (F) for amalgamation of IP&TAFS Gr-B cadres had recommended to earmark 30% in the total cadre strength of AAO for the Senior Accountants under  SCF quota and the remaining 70%, promotion through DR. SEA Section of DOT has changed that recommendation and a draft notification was released with 20% for SCF, 40% for DE and 40% for DR. However, DOP&T did not favour this proposal. After several rounds of discussions spanning over three years DOP&T approved the RRs with 40% SCF, 40% DE  and 20% DR  and this modified draft had also been approved by the UPSC and was sent to DOLA before final notification.


Again a fresh draft dated 23-03-2017 was floated retaining the percentage of promotion quota i.e. 20% DR, 40%DE and 40%SCF. The only difference in the fresh RR is the enlargement in category of officials for  recruitment by promotion through Limited Departmental Competitive Examination. The same was accepted by the DOP&T and was sent to UPSC.


Mysteriously,  at  a later stage, the RRs that was earlier approved by DOP&T and accepted  by UPSC was  completely altered. The UPSC has  backtracked  on its earlier stand and made a complete U-turn by recommending 100%  through LDCE, failing which Deputation and  Direct Recruitment SCF Quota for Senior Accountants in the present RRs was denied. There came the discontentment among the  existing Accounts Fraternity as they could not understand the reason of  denying  the SCF quota all of a sudden.


However,   para 3.2.1 of  DoP&T letter No.35034/7/97-Estt.(D) dated 08 February 2002 clearly stated that eligibility for promotion will no doubt be subject to fulfillment of all the conditions laid down in relevant Recruitment/Service Rules,  including the condition that one should be the holder of the relevant feeder posts on regular basis and that he should have rendered the prescribed eligibility service in the feeder post.


Further,  para(4) of DoP&T letter No.35035/7/97-Estt.(D) dated 16 February 2005 has directed all the Ministries/Department to ensure that they review all Recuritment/Service Rules and carry out amendment in conformity with the decision contained in DoP&T O.M. dated 08.02.2002 in a time bound exercise.


In the existing RR for Group ‘B’ IP&TAFS 2018, the above DoP&T guidelines have been blatantly violated and employees who are not belongs to feeder cadre were allowed to compete for the AAO Examination.



I would like to humbly state that more than 90% of the Senior Accountants officiated as AAOs for years together and shouldered the responsibilities when the Department was in dire need and at critical juncture. During their long tenure of officiating promotion, they utilized their domain knowledge and ever allowed any complaints. They proved beyond doubt that the sphere knowledge of the Senior Accountants is second to none of the so called  fresher’s  qualified as AAO.


In other organized Accounts establishments like AG, Railway & Defence Accounts, only Accounts origin staff have been given opportunity to appear in PA&F Gr-B. But Similar provisions have not been extended to PAOs & CCAs.


Senior Accountants working in the Postal Accounts have been stagnating for decades together and retiring as Senior Accountants only. Some of them joined as Junior Accountants and retired as Sr Accountants. The SCF quota is a  recognition of domain knowledge and expertise and is a part of a well-recognized wholesome recruitment policy. It is difficult to digest  that how PA Wing claims that the present RR belongs to IP & TAFS Group B  where original Accounts fraternity has almost zero representation  due to ignoring the existing Seniority cum fitness quota and opening the gates to the outsiders who are less concerned  with Accounting System in PAOs and allow them to write the examination to Accounts and Finance Service  which  is going to sound the death knell for the career prospects of the employees working in Postal Accounts.

It is also submitted that Senior Accountants/Junior Accountants of the PAOs are not allowed to appear in any of the Departmental Examinations like IPOs/ PSS Gr ‘B’ examinations being conducted by Postal Operative/ Executive side, presumably on the ground that it is not the natural line of promotion for Senior Accountant/Junior Accountant. Similarly AAO cadre is the natural line of promotion to the Senior Accountant/Junior Accountant, not for the people working in Operative/ Executive Wing.  It is therefore quite logical that the eligibility to appear in the AAO examination should be restricted to the employees of Accounts stream. 




It is to be mentioned that the SCF quota is not first of its kind in Postal Accounts alone, such provisions are also available in other Departments including DOP. To boost the morale and confidence of the Staff of PAOs, the 40% SCF quota promotion has to be provided. This measure only will ensure the proper promotional channel to the Senior Accountants.

The Senior Accountant/Junior Accountant cadres are the core accounting cadres in the Postal Accounts and are sufficiently acquainted and equipped with accounting and audit skills through their working experience. Hence, it Is suggested that no residency period be prescribed for Senior Accountants and 3-year residency period be prescribed for the Junior Accountant & 5 years for LDCs  to appear for the AAO examination apart from 40% direct SCF promotion.

This Association urge upon to effect this 40% SCF promotion Quota on the total strength of sanctioned post in AAO cadre as on 01/04/2018 and  40% post of Accounts Officer may also be filled exclusively with Accounts origin AAOs (PAO & CCA) cadre. As no probation period is required for Accounts origin AAOs(SAs),  40%  promotion to Accounts Officer from AAO may also be effected wef 01/04/2018.  

In view of the above submissions, kindly consider to include the following in proposal of RR.


1.  By  SCF  Quota :  40%


(i)             Sr. Accountants who have completed the period   

of probation.

(ii)           The promotion to AAO cadre under 40% SCF

quota may be effected wef    01/04/2018.

(iii)     40% posts of Accounts Officer  may be promoted exclusively from the PAO/CCA  Cadre AAOs  wef 01/04/2018.

2.   By Departmental Examination :  60%


(i)       Sr Accountants in PAOs/CCAs

(ii)     Jr. Accountants in PAOs/CCAs with 3years Service in this grade.

(iii)   LDCs in PAOs/CCAs with 5 years of service in this grade.

(iv)   Qualified Postal/RMS Accountants with 05 years regular Service as Accountants.


 With regards.


Yours faithfully,


Circle Secretary 


  1. Consistently secretary pursuing till getting the goal achieved. Thank Secretary.I cannot comment on the process.

  2. Excellent sir.. you have included all the grievances of CCA and dap..I wish... department will compell to accept our genuine demand...
    Thanks a lot sir..

  3. Proposal of the Respected Secretary, AIPAEA , PAO, Cuttack will be beneficial not only for the PAO/ CCA employees but also for the Department and the Government. People passing these LDCE examination have no practical knowledge of work culture of PAO/CCA downgrading quality of work. The Department got officers who are good for nothing. In this circumstance, this proposal will create hope in the accounts fraternity. ✋ agreed.


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